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FAQ

Below are frequently asked questions regarding the Exhibitor Showcase at the 2018 North Dakota Governor's Workforce and HR Conference.
 
When is the Exhibitor Showcase?


 
Wednesday, September 19 with set up from 7 am to 9 am. The Exhibitor show will be open to attendees starting at 9 and finish at 5:15.
 
How long is the Exhibitor Showcase?
 
It is a one-day show that is held only on September 19.

 
When will I be able to set up for the Exhibitor Showcase?
 
7 am until 9 am on Wednesday, September 19.
 
 
I want to include material in the attendee bags - how do I do this?




 
Provide 500 copies to be included.
All material must be received at the Department of Commerce by September 4th. These can be dropped off or mailed.
ND Dept of Commerce, Atten: Amanda
1600 E Century Ave - Suite 2
Bismarck ND 58502
 
What size are the tables?
 
8 foot tables in a 10x10 space. 
 
Is electricity available?



 
Yes, but you must indicate that at the time of registration. Exhibitors are responsible for bringing their own extension cords. We will be using the electricity information you provided during registration to create the map of booths.
 
Is Wi-Fi available?
 
Yes. The password will be provided the day of the show.
 
What is provided to each exhibitor?


 
Exhibitors will receive a table, Wi-Fi password, two chairs, and area for the booth that is piped-and-draped off. The pipe and drape provided will be black.
 
Will table cloths or extension cords be provided at each booth?
 
NO. Exhibitors are responsible to supply their own. The Event Center will sell extension cords if need be.
 
Are Exhibitors required to give away prizes or gifts?






 
No. Exhibitors are not required to give away anything. However, if you have a prize drawing please contact the SHRM Concierge Table when you arrive. Winners can be announced at 4:45 during the social.
 
Additionally, ND SHRM Foundation Director will be reaching out for donations for the silent auction fundraiser.  We appreciate anything you can donate to the SHRM Foundation.
 
Is there an extra charge if two people are at the booth representing the same company?


 
No. Each booth will get two booth representatives. Please be aware that the names provided to work the booth will only be allowed to attend the day of the exhibitor show. If these booth representatives would like to attend more of the conference, they can register at a discounted rate of $200 to attend the entire three-day event. 
 
What if I want more than 2 people to be able to work out booth?


 
After receiving feedback from the 2017 Conference, we have added the ability to add a Booth Attendee Upgrade Pass. For a flat $50, you can have additional people assist with working a booth. Lunch will not be provided to these individuals. 
 
What times are specifically available for conference attendees to visit exhibitors?



 
The specific times marked for attendees to visit with exhibitors and sponsors are from 9-10:15, 11:30-1, 2:15-3:15, and 4:30-5:15. In between those times, concurrent breakout sessions with speakers will be occurring for attendees. The Exhibitor Showcase will remain open but we anticipate that traffic to be lighter in comparison to the previously listed times.
 
What is the Exhibitor Meeting? Is it mandatory?





 
This meeting is between the show/conference organizers and the exhibitors. Organizers give updates on the processes that are impacting the exhibitors - including the agenda and expectations, and collect feedback from exhibitors on the event to ensure it's still of value to those exhibiting. It's not mandatory but we expect at least 1 rep from each booth to attend. It is held during a breakout session when the show traffic is light.
 
Will lunch be provided to exhibitors?


 
Yes. Two lunches will be provided to exhibitors at their booths at a convenient time to not interrupt the show. If your booth only has 1 exhibitor registered, you will receive 1. Booths taking advantage of the Booth Attendee Upgrade Pass will still only be served a maximum of two lunches.
 
What time can exhibitors pack up their booth?

 
We will release exhibitors at 5:15, following the close of the social. We appreciate waiting until then to not disturb the social and to allow final interactions with attendees.
 
How do I register for the conference as an attendee?







 
After registering as a vendor, when the attendee registration is open, the main booth contact will receive a discount code and registration link. This code will allow for booth representatives to attend all three days for the cost of $200. Sponsors will receive complimentary attendee registrations with their packets.

A Bronze sponsor ($1500) receives one free registration. A Silver sponsor ($3000) receives three free registrations. A Gold sponsor ($5000) receives five free registrations. 
 
How many participants do you anticipate at the conference?
 
500
 
 
Is there a hotel room block?

 
Yes. The blocks will be released approximately 8/20.  Please see our accommodations page for addresses, rates, and block names.
 
Will an attendee list be provided to Exhibitors?
 
Yes, this will be emailed to the primary contact that registered for the booth.
 
How many Exhibitors do you anticipate at the conference?
 
Each year is different, depending on location. Our average number of exhibitors is 45.
 
I want to ship my booth materials in advance. Where do I send it?


 
If you are shipping booth materials to the Event Center prior to the conference, you will need to go to this link and follow the instructions. Do not ship materials to the Event Center - they will not accept them.
 
How does my company become more visible at the conference?


 
If you’d like more visibility than the other exhibitors, we recommend sponsoring an item at the Gold, Silver, or Bronze level. For more information on this, check out our conference website, www.NDWorkforceandHR.com.
 
What if I have an issue the day of the Exhibitor Show?


 
If you are onsite, please contact the registration table. They will get you to show contact that will be able to help you.
If you are not able to get onsite, please call the ND Dept of Commerce, 701.328.5300, they will forward you to the appropriate contacts.
   
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